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MT online Form W-3SS: What You Should Know

Original Forms W-2 & 1099 — Social Security Form W-2, Wage and Tax Statement (I) This is the form used by most employers to collect wages and report tax payments. The W-2 reports the employer's name and number, the employee's name, age, sex and race/ethnicity and the date and amount of the wage and any tax withheld. Your employer must file this form with your Social Security card (W-2B or W-2C) and with the employer's Form W-3C. Form W-2, Wage and Tax Statement (II) This second form may be used by private employers to collect wages and report tax payments. It reports the employee's name and number (optional) and the date and amount of the wage and any tax withheld. Your employer must file this form with your Social Security card (W-2B or W-2C) and with the employer's Form W-3C. Form W-2a, Wage and Tax Statement (III) As in the example with W-2X, employers are not entitled to withhold federal income tax on all wages reported on Form W-2. Form W-2a reports only wages received from the United States in calendar quarters. Informal Forms W-2 & W-3 — Private Employers If your company has employees and pays them in cash (as in example with a check), you do not need to file Forms W-2 or W-3. However, you must file one Form 1040X with the Internal Revenue Service to obtain an Employer's Due-Bearer Statement. If you have more than 25 employees, you must file one Form 1040X for each employee. Form W-2, Wage and Tax Statement (X) If it is the first time that your employer asks you to file the Form W-2, it will ask you to complete a separate Form W-2X with instructions. The 1040X instructions will ask when you started working for your employer and how many times you had to file Forms W-2 with the IRS. To complete the Form W-2X, it is essential to include the following: the name of the employer and the employer's name(s) the name(s) responsible for paying the employee (e.g., a partner or an officer) The Form W-2X will include information about the business and the number of employees.

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