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W-3 instructions Form: What You Should Know
May 22, 2023 — Additional information for Form W-3 — Social Security Note, you only need one Form W-3 for each employee. You only have to do the following to send W-3 Forms to Social Security: Report wages on Form W-2 Eligible employees must report the wages on their W-2s. Social Security may deduct the Social Security wage base from wages reported on Form W-2 unless they have elected to pay all or part of your taxes with a Form 8802, Wage and Tax Statement, Form 8810, Supplemental Monthly Income Statement (SSI), or Form 8840, Supplemental SSI Statement (SSI-S). For further information and instructions on how to receive a W-3 from Social Security, see IRM 21.6.4, Notice of Wage and Tax Information. June 10, 2023 — Required information — Forms W-2 and W-3 Additional mandatory information about Forms W-2 and W-3 is required after May 15, 2022. Form W-3 for 2023 is no longer required to be filed with the Form W-2 (or with your employee's Form W-2 for 2019). For more information, see IRM 18.104.22.168, Forms W-2, W-3, and Forms W-4, W-5, and W-6, Processing W-3 Forms for Tax Year 2018. Note: For information about 2023 and earlier years, when Form W-3 is no longer applicable, see IRM 21.5.2, W-4 and W-5. Information on W-3 Returns. Information Needed to Complete Form W-3 You must complete a Form W-3 when you want to report or withhold Social Security tax. There are two ways to complete the form: 1. To include wages and taxes in box 8 on your W-2. 2. To indicate that you did not withhold these amount on your employee's Form W-2. If box 2 is checked, then these amounts must be withheld instead of reporting them on Form W-2: Wages and taxes included in box 4 on your Form W-4 or W-5 are also included in box 8 in box 8B as required. For more information, see the Form W-4 and W-5 instructions, Social Security Tax Withholding, and IRM 22.214.171.124.
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